Executive Assistant

  • 1 x Full Time Position
  • Located in the Jane Ardler Centre (Nowra)

21 April 2024


The Executive Assistant is responsible for providing executive level support to the Chief Executive Officer (CEO) and areas as delegated by the CEO, specific assistance will be given to the Child and Family Services section. The Executive Assistant performs a full range of administrative and operational support functions with a strong emphasis on effective communication with internal and external stakeholders.

  • Provide high level administrative support to the Chief Executive Officer and Board Members as directed by the CEO, including but not limited to, diary management, travel arrangements, assessment of urgent requests, secretarial support for Board meetings and CEO activities, and maintaining timely and effective internal and external communication via email management.Attend and minute relevant meetings.
  • Assist the CEO in ensuring funding agreements and contractual requirements are negotiated & met in a timely manner.
  • Prepare board reports monthly for the CEO.
  • Escalate any significant financial discrepancies to the CEO or delegate on the same business day.
  • Provide a professional first point of contact for all enquires, coordination of requests for internal and external stakeholders and manage access to the Chief Executive Officer including screening visitors, staff and telephone calls.
  • Prepare reports and documentation for the Chief Executive Officer, Child and Family Services and the Board through research and analytical skills.
  • Coordinate meetings through the preparation of meeting agendas, confidential minute taking, distribution of such documentation and coordination of follow up action.
  • Maintain systems for recording and storing data including creation, filing, archiving, and maintain file naming conventions for both electronic and hard copy files.
  • Maintain registers and oversee related procedures.
  • Coordinate project based work where required.
  • In accordance with Continuous Quality Improvement (CQI) principals and legislative requirements, assist and support the development, implementation, review and improvement of organisational policies, procedures, practices and regulatory compliance.
  • Participate in team, section and all staff meetings and provide reports where required.
  • Undertake relevant training as required.
  • Understanding of and capacity to implement EEO, WH&S, ethical practice and principles of a culturally diverse society.
  • Comply with all SCMSAC Policies and Procedures.
  • Other duties as reasonably directed by the CEO or delegate

Applications must address the key competencies (selection criteria): For an Information Package containing position description, selection criteria and an employment application, please download above or contact Human Resources via email hr@southcoastams.org.au or call 02 4448 0200.

Preferred applicants will also be required to undergo a National Police Check and obtain a new paid employee Working with Children Check (as required by the Act) prior to appointment with South Coast Medical Service Aboriginal Corporation.

Salary will be in accordance with the South Coast Medical Service Aboriginal Corporation Enterprise Agreement 2022-2025.

Being vaccinated against Covid-19 is an inherent requirement of this role, to ensure that SCMSAC fulfils its WHS obligations. The incumbent must remain up to date with current ATAGI (Australian Technical Advisory Group on Immunisation) national advice regarding vaccines and booster shots, or provide evidence of exemption eligibility.